POLICY STATEMENT

POLICY STATEMENT

"Effective June 1, 2001, Capital Projects (CP) will purchase all Information Technology (IT) equipment for projects out of project funds, identify client and at conclusion of project turn equipment over to client. If a client can't be identified, CP will turn equipment over the campus's Excess, Surplus, & Salvage where it will be sold and all related proceeds being applied to the project."

POLICY EXPLANATION

Proper fiscal authorization is required for the acquisition of goods used for the University. To help streamline the process of procuring information technology equipment and software (media or license), a select list of supplies has been determined as standard issue for the department. Standard issue items require only the fiscal authorization of the unit head (Manager, Assistant Director, Director or Assistant Vice Chancellor level, as appropriate) provided necessary funds are available for procurement. Items that do not appear among the standards list are special request items (i.e., non-standard) and require the additional authorization by the department head (Vice Chancellor).

Supplies purchased for administrative, operational, or office use are the property of the department. IT will also procure computing supplies for project-related job sites (e.g., job site trailers). Effective June 1, 2001, CP began purchasing all IT equipment for construction projects out of project funds on behalf of an identifiable client. At the conclusion of the project, project-related IT equipment is handed over to the client. On older purchases where a client can't be identified, CP will turn over IT equipment to campus Excess, Surplus, & Salvage (ESS). At that time, used items will be sold by ESS and all related proceeds will be applied to the project fund.

HOW TO REQUEST AN ITEM

To acquire any computing-related equipment or software, submit your request via the Technology Order Form at http://www.cp.berkeley.edu/CPIT/Documents/Doc_FormsTemplates.htm. Enter your request by checking off the appropriate standard boxes or providing the following for special request items:

• Description of item(s) you are requesting. (Include any known model numbers.)
• Any supporting documentation available (e.g., usage or warranty agreement).

IT staff will review your request and procure the merchandise on your behalf. The total purchasing process time is dependent upon:

• The item(s)' dollar value.
• Whether the item(s) are standard or non-standard issue.
• Additional time to obtain fiscal authorization.

Questions concerning the status of your order can be addressed to the Information Technology staff at (510) 643-5876 or email helpdesk@cp.berkeley.edu.

Update: 11-08-2005
www.cp.berkeley.edu/ITstandards_policy.htm
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