Real Estate Services

FACILITY USE PERMITS

The rental of facilities under their control to outside groups has been a valued source of revenue for campus departments. In these tight budget times, facility rentals have increased in popularity and, in response, Real Estate Services has streamlined this business process and established a new delegation of authority that will allow these decisions to be made and approved within the department.

Effective immediately, this new authority to approve per-use facility rentals to outside groups is delegated to the highest-level administrative official of each department and applies ONLY if these guidelines are followed:

· The revised Facility Use Permit form is used – this document has been developed by the appropriate campus officials to ensure that the University’s assets and interests are properly protected.

· A Certificate of Insurance must be obtained from the outside group naming “UNIVERSITY OF CALIFORNIA REGENTS” as additional insured with General Liability coverage of not less than One Million Dollars ($1,000,000) per occurrence. Certificate MUST be provided to University PRIOR TO EVENT no later than the number of days outlined by facility in order for outside group’s event to take place. Questions about insurance coverage requirements can be directed to the Campus Risk Management office via phone at 510.642.5141 or email (risk@berkeley.edu).

· If the outside group does not have insurance, it may be able to purchase insurance online for additional fee through the University’s third party insurance broker, Marsh, 1.866.838.9536.

· The completed and signed Facility Use Permit is retained by the department for a period of five years after its expiration.

This delegation may be re-delegated to an alternate individual, provided that the delegation is given in writing and signed by the highest-level administrative official.

For more information about the facilities rental process and/or the revised Facility Use Permit form, contact Barb Evans of Real Estate Services at 510.642.9942. For more information about insurance, visit the Risk Management website or contact Janice Hing at 510.643.9318.

Please note that Real Estate Services continues to coordinate requests by departments to rent non-campus facilities. This service includes reviewing and signing on behalf of the campus all facility use permits issued by non-campus entities, and working with the Risk Management Office to obtain appropriate insurance certificates.

Facility Use Permit Form (.pdf)

See related Campus Administrative Memo

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